WELCOME

Round Square International Conference 2018, Canada

Welcome to the RSIC2018 website portal
The Conference Theme

This years theme is 'Bring your Difference'.

The Host Schools

We are delighted to announce that the RSIC 2018 in Canada will be hosted by Ashbury College, Lower Canada College and Appleby College in Canada.

The three schools will host consecutively.

 

As in previous years, RS Member schools will be allocated to their host by random draw from within their region to ensure an equal spread of RS regions between the three host schools.

Delegation

Global Member Schools: a standard delegation of two adults and five students.

 

Candidate Schools that have applied for Global Membership before 03/03/18: a standard delegation of two adults and five students.

 

Candidate Schools: a standard delegation of two adults and two students.

 

Observer Schools (by invitation only): a maximum of two adults and two students.

 

Every delegation must include at least as many students as adults and ideally more students than adults. Delegations with more adults than students are not accepted.

 

Schools also have the option to bring a Governor, (as a third adult delegate)

 

At the youngest end of the age range students must at least turn 16 during the academic year (at their own school) in which the RSIC takes place.

Delegates that are 15 at the time of the RSIC will only be accepted if they will become 16 before the end of the academic year in which the RSIC falls.

Students will be working together in peer groups and the activities are designed for this particular age group. Students under this age will not be accepted.  

 

 

Fees

CAD 1,505 per student delegate

CAD 1,786 per adult delegate

 

All delegate fees are fixed regardless of the duration of stay (e.g. an adult delegate that participates in the first three days only and then leaves will still pay the full delegate fee as the conference budget is predicated on a fixed number of delegate places. 

The above price include:

  • All meals throughout the duration of the conference;

  • All accommodation throughout the duration of the conference;

  • All transport throughout the duration of the conference (including pick up and drop off to the designated airport in Canada);

  • All visits and activities throughout the duration of the conference.

 

The above price does not include:

  • En route flights/transit costs to/from the point of arrival/departure;

  • En route accommodation to/from the point of arrival/departure;

  • Visas;

  • Personal spending money (for souvenirs and extra drinks/snacks); 

  • Personal equipment; or

  • Any pre/post conference trips.

 

 

Payment Details

Details for payment will be outlined on your invoice.

 

Please reference your payment with an invoice number/purpose of payment or the school name in order to help us crediting the transfer into the right account.

Cancellation Policy

By signing and returning the Letter of Commitment you have formally committed your schools’ attendance at the 2018 Round Square International Conference and the number of delegates you intend to bring.

You will be charged for the number of delegates you have indicated in your Letter of Commitment and payment will be required before the outlined deadlines.

If for any reason, you need to cancel or amend your booking you must appeal in writing to the Head of School of your conference host school.

We recommend to avoid losing out, that you replace delegates who no longer can attend due unforeseen circumstances. Please remember, the conference fee is only transferable to a substitute from the same school.

 

The cancellation schedule is as follows;

Cancellations until 30th April will receive a 50% refund.

Cancellations until 31st July with receive a 25% refund.

From the 1st August no refunds will be issued.​

Insurance

Medical Insurance: All delegates must have valid personal medical insurance that is valid in all countries you plan to visit before, during and after the conference.

 

Travel Insurance: It is always advisable to arrange travel insurance to protect yourself against delayed flights or lost luggage.

 

Third Party/Public Liability Insurance: Schools travelling to the conference should have Third Party/Liability Insurance.

 

 

Visas

Schools visiting Canada should research and apply for the correct visas for all members of your delegation in good time before leaving for the conference. If you require a Letter of Invitation for your visa, please contact the Rep from your host school.

Medical

It is important that all delegates visit a travel medicine specialist or a doctor familiar with travel medicine to answer your questions and make specific recommendations for you. The best time to see the doctor is at least 4-6 weeks before your trip.

Your doctor will be able to give you all the information your require about staying well in country and what precautions to take.

Register

To register please select your host school from the options below and use the password issued to you. If you are unsure who your host school is, please log into the Round Square Intranet and scroll to the bottom of your school's profile page.

 
Select your host school >
Lower Canada College
Ashbury College
Appleby College
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